How To Find The Best Online Payroll Software For Your Organization – In 2024


Every business should be about growing and adapting. Some things used to be done a certain way and nowadays they’re done differently. We should be never clinging on to the past just because it feels familiar and we don’t want to learn anything new. When it comes to business – a lot of things have changed over the years. Just a few years ago – most companies weren’t really keen on their employees working from home and look at us now.

Also, back in the days, when companies wanted to process a real paystub for their employee, they either had to do it by hand, themselves, or hire an accountant to do it for them. Now, a real paystub isn’t hard to process, but if your company has a lot of employees – you just have to find an alternative solution.

That’s where payroll software comes in. Payroll software makes processing payments easier for any business out there. It doesn’t matter if you need to process a single real paystub or a number of them – this app will do it for you.


Now, finding the right software can be a little tricky. There are a lot of fake pay stubs processors online and you wouldn’t want to fall victim to those. No. You need reliable software that can handle processing payrolls for your company and that’s exactly why we are here today. We’re going to help you find online payroll software and take your business to the next level. Let’s get started!

Define Your Needs First

First of all, you have to assess your needs. This will greatly affect your decision when it comes to selecting the software, so, before you choose – define your needs. Think about whether you’re going to hire more people over the next year or two, the thing about the number of employees you have at the moment, think about whether you’ll be printing a real paystub for each of your employees or will you just email them a jpeg of their check stubs. In addition to all of that, you have to think about your overall budget, you have to think about the employee benefits if there are some, is your accountant skilled enough to handle the change and so on.

All of these questions must be answered before you even begin browsing for the perfect processing app. Answers to all of these will determine whether some of them makes the cut or not.


Think About The Legislation

As you know, there are certain payroll legislations your company has to follow and the app you end up choosing must be able to do whatever it is that you have to do to follow those legislations. You can’t just print out a real paystub and hand it to your employee – that’s not how it works.

There are a number of different regulations ranging from local, state to federal – all of which are there to make your payroll package is legally compliant. If it isn’t – you’re going to end up paying hefty fines and penalties which is not what you want.

That’s why you have to find software that’s able to help you follow the laws and regulations, so keep that in mind.


Explore The Software Features

The most important thing to pay attention to, at least according to, when searching for the perfect payroll software is to look at the features it offers. It’s rather simple – the more features it has – the more powerful the software is. However, sometimes you don’t need all of them – that’s why you need to take a good look at them.

Naturally, you’d want software that can print out a real paystub, that can generate accurate reports like payroll summary, tax deductions and liabilities, wage and tax summaries, W-2 reports, contributions, tax fillings, mobile access, compliance management, direct deposit feature, phone support and so on. Aside from the must-have features that we’ve named, you might want to take a look at some of the additional features that might come in handy, such as chat support, lifetime accounts, digital signatures, activity dashboard and so on.


Determine Your Budget

Your budget will also play a large role in selecting the perfect software. Paying an accountant to process a real paystub is one thing, but paying a subscription or a licence for the software is something most business owners won’t do. However, we assume you’re not one of them and you understand the importance of payroll software, otherwise you wouldn’t be reading this.

Now, we know that cutting costs and being savvy when it comes to money is the first rule of business, but in this case, don’t look at the price as the determining factor. You’re not only looking for a paystub generator, you’re looking for a lot more than that. Now, the average price for this software is anywhere from $20 to several hundred dollars per month. Considering that’s a sizeable difference between subscriptions, you might be tempted to choose the cheapest one but that’s not something you should do.


Instead, take a look at the features, remember what are your needs, compare the two and then find a reliable, but affordable online payroll software.

If you choose wrong – don’t worry. A real paystub can be processed for free in the beginning, as most apps come with a trial period.

Do Your Research & Read The Reviews

If you’re unfamiliar with the whole payroll processing software scene and you’ve only ever seen a real paystub made by an accountant, you may want to learn a little bit more about the subject. Doing research on this software shouldn’t be too hard if you’re already familiar with the payroll process. You’ll learn a thing or two about this digital way to process paystubs which will make the selection process easier.


Also, don’t just blindly choose whatever seems good enough. A key feature for software like this is that it works flawlessly. You can’t risk it bugging or crashing on you. After all, you’re dealing in finance here. That’s why it’s important to read the reviews and look at Rof the one you’re interested in. If you notice people generally like it – that’s usually a good sing.

Hopefully, we have managed to help you if you’re in need of online payroll processing software. We did our best and we hope it was helpful.